Space is reserved on a first-come first-serve basis and may only be reserved 365 days in advance. Hide-A-Way reserves the right to change groups, with notice, to a room suitable for their attendance size.
ROOM RENTAL / SET-UP FEE
Room rental is waived for Hide-A-Way Homeowners. However, for events in the Clubhouse banquet rooms, groups with less than $200 in food & beverage, a setup fee ranging from $50 - $225 will be applied. This set-up fee varies depending on amount of labor required for set-up and tear-down of the event. Setup fees do not apply toward Clubhouse Card Rooms with fewer than 16 guests or other community locations. A signed contract must be on file prior to any group utilizing space.
DEPOSITS AND PAYMENT
For all events, Hide-A-Way Lake Club must receive a signed contract/agreement by a Hide-A-Way Lake Club member and a deposit based on the amount of banquet space reserved when applicable.
SERVICE CHARGE & SALES TAX
All food and beverage charges, rentals and fees are subject to a 20% Service Charge. Gratuity is optional and is above the 20% Service Charge. State sales tax for food is 6.75% which is added to the total. State sales tax for alcoholic beverages is 8.25% which is added to the total when applicable.
FOOD AND BEVERAGE POLICIES
Hide-A-Way Lake Club will cater to any home or location within Hide-A-Way Lake Club Homeowners Community for a minimum of 20 guests. An additional transportation fee of $35 will be applied to each off-premise catered event to cover additional transportation expenses.
To assure your menu selections will be available, we ask that menus be finalized no later than three weeks prior to the event.
Meal guarantees are required 72 hours prior to your function or 3 week days, should your event fall on a weekend. Once given, the number is not subject to reduction should fewer guests than expected attend. Hide-A-Way Lake Club is pleased to set 5% over the guarantee for events with less than 100 guests, 3% for events with more that 100 guests. If the guarantee is not provided, the expected number listed on your Banquet Event Order will become the guarantee. Should attendance exceed the overset, a $10 per person fee will apply.
SPECIAL DIETARY REQUIREMENTS
Please advise the Hide-A-Way Lake Club Event Planner in advance of any special dietary requirements.
No food, whether purchased or catered, may be brought into the clubhouse from outside sources. To ensure the safety of our guests, food also may not be removed from the premises and must be dispensed only by the servers.
No alcoholic beverages may be brought into the Hide-A-Way Lake Club Clubhouse from outside sources. If alcoholic beverages are served on the premises (or elsewhere under the provision of the TABC liquor license), the club is required to request proper identifications (photo identification of anyone of questionable age) and refuse alcoholic beverage service to any person who fails to present proper identification or who appears to be intoxicated, according to the club's discretion.
RENTAL RATES & FEES
Rental rates and service fees are set by the Hide-AWay Lake Club Board of Directors and reviewed regularly. They are subject to change without notice and are non-negotiable.